Passport / EC Information Consular Services

Passport / EC Information

Passport and Other Consular Services

Services related to Passport  and Consular Services  have been outsourced and should be submitted to M/s BLS International Limited at the following address:

Level 2, Wisma Tancom, 
326-328 Jalan Tuanku Abdul Rahman,
50100 Kuala Lumpur

Telephone Nos. 03-26021474
fax No.  03 26022478

E-mail:info.my@blsinternational.net
website:https://www.blsindia-malaysia.com/

Working Hours: 
0830-1400 hrs. -    Submission of applications
1630-1730 hrs. -           Delivery of documents.

Public Notice

Subject: Passport Application Forms: Compulsory Online filling

1. The Passport Seva Program has brought in a huge transformation towards delivery of Passport Services in India. More than one crore passports are being issued every year through the Passport Seva system. The Ministry of External Affairs, Government of India, took many significant steps to improve the service delivery experience for the citizens. Not only did the work of simplifying Passport rules and procedures have been achieved but passport services have also been taken closer to the doorsteps of the citizens. In recent years, considerable improvement both in terms of procedure and timelines have been implemented, which has enabled faster delivery of passport services to applicants in India and abroad. 

2. (i) The Ministry has initiated the integration of Passport Seva Program at all Indian Embassies and Consulates across the globe.

(ii) As part of worldwide implementation of Passport Seva Project, the Global Passport Seva Program has been rolled out for the Indian Diaspora living in Malaysia.

(iii) The new system will help in easy and convenient application submission process, will usher in standardization, digital overhauling, end-to-end status tracking, enhance security and make passport services more accessible and user friendly. It would be a further improvement and streamlining of the passport services rendered to Indian citizens living in Saudi Arabia. 

3. Indian citizens living in the jurisdiction of High Commission of India, Malaysia - Kuala Lumpur are advised to use the new portal https://embassy.passportindia.gov.in/  henceforth for availing Passport Services. 

4. All applications are required to be completed online. Procedure is as follows: 

(i) Applicants are required to do one time registration at https://embassy.passportindia.gov.in/  (Passport Seva at Indian Embassies and Consulates) and create a USER ID.

(ii) Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.

(iii) After submitting the form online, take a print out of the application.

(iv) Affix photo at the designated place. (Signatures are required to affix before the Submission Officer of BLS International.)

(v) Submit the print out along with required documents and prescribed fee at the nearest BLS Centre. 

5. Please visit Embassy website at https://hcikl.gov.in/index  and BLS website at https://www.blsindia-malaysia.com/  for detailed information. 

6. Application would need to be completed only through online mode with effect from 30st May 2019.

 

Diplomatic and Official passports applications will be received between 0930 hrs. and 1200 hrs. on all working days at the High Commission India.  

INSTRUCTIONS FOR INDIANS LIVING IN SABAH AND SARWAK

Indians  living  in Sabah and Sarawak  requiring Passport  and Emergency certificate Services may send the duly filled application form with supporting documents, self-addressed prepaid envelope for one passport and applicable fee  +  ICWF fee only through a demand draft to be drawn in favour of ‘BLS INTERNATIONAL SERVICES SDN. BHD.’  payable in Kuala Lumpur. The application should be sent directly to the BLS International Services Ltd., Kuala Lumpur at the following address:

Consular Section (Passport),

Safuan Mohd

Operations Supervisor,

BLS International Services Ltd.

India Passport and Consular Services Centre 
Level 2, Wisma Tuanku Abdul Rahman 
Mobile + 660133938795.

General Lines: +03 26021474 and 03 26022476

The BLS International will return the new passport along with the cancelled passport to the applicant by registered post / ordinary post depending upon the service opted by the applicant.  In case applicant wants to get passport delivered through courier, he/she may kindly contact the courier company concerned for pick up from the BLS International Services Ltd, once the service is rendered.

Following Passport services will be offered by Passport and other Consular Services Application Centre (PCSAC).

Passport Services

 

Issue of a new passport to child born in Malaysia (online application, 2cmx2cm photo white background, both parents passport copy and valid visa copy, Malaysian birth certificate, Indian citizenship birth registration form link )

Re-issue of passport

Issue of duplicate passport in lieu of lost / damaged passport( online form, personal particular form, 4no. photos white background 2cmx2cm, police report in case of lost passport, supporting documents like original levy receipt, letter from employer, employment pass, company SSM copy.)

Endorsement of change of name (published two newspaper copy and Gazetted of India with supporting documents).

Endorsement of spouse name (spouse passport copy, marriage certificate and request letter from the applicant.)

Deletion of spouse name ( divorce certificate and request letter from the applicant)

Endorsement of change of Address (adhaar card, driving license, water / electricity bill and request letter from the applicant.)

Change of appearance (applicant to visit the High Commission for physical verification). 

Processing time and collection of Passport Service

Re-issue of Passports – Fresh and reissued passport are normally delivered on the 07 working days Lost Passports/Damaged passports will be issued after receipt of clearance from Immigration. This may take 30-40 days from the date of receipt of application. 

General advisory  

Indian citizens living in Malaysia are advised to apply for urgent re-issuance of their passports in the following cases:-

(i) HANDWRITTEN PASSPORTS

The International Civil Aviation Organization (ICAO) has set a deadline of the 24th November, 2015 for globally phasing out of all non-Machine Readable Passports (MRPs). From the 25th November, 2015 onwards, foreign Governments may deny Visa or entry to any person travelling on a non-Machine Readable Passport. The Government of India has been issuing Machine Readable Passports since 2001. However, the Passports issued before 2001 and particularly those issued during mid-1990s with a validity of 20 years will fall in the category of non-MRPs. All handwritten passports with pasted photographs are also considered non-MRPs.  

(ii) PASSPORTS VALID FOR LESS THAN SIX MONTHS

Many international travellers may not realize that having an unexpired passport is sometimes not enough to obtain Visas or to enter certain foreign countries. Indian citizens travelling on Passports which may expire in less than six months should renew their passports before any upcoming international travel. It is especially important to check the passports needs of any minor who may be accompanying their parents as passports for minors have a shorter validity period (5 years) than passports for adults (10 years). The universal practice in vogue now is; “Once your passport crosses the nine-year mark, it is time to get new passport”. 

 (iii) EXHAUSTION OF VISA PAGES

 Some countries do not accept passports which may have fewer than two pages remaining. Please check your passport to ensure that you have enough pages for visa fixation. There is no provision of additional booklets/pages and you will be required to apply reissuance of passport following standard procedures. Frequent travellers may opt for Jumbo Passport containing 60 pages.

 (iv) ENDORSEMENT / CHANGE OF PERSONAL PARTICULARS.

For amendments/endorsements in Indian passports, in respect of details in bio-pages (laminated pages of passports) (i.e. addition or deletion of spouse name, change of address, name of applicant or deletion of ECR stamp) applicant has to request for the relevant service with requisite documents and apply for fresh passport as amendments/endorsements on the existing passport are not permissible.

 

GENERAL INSTRUCTIONS FOR PASSPORT APPLICANTS

All applications should be filled in with full details. Incomplete applications would be rejected.

All applications must be accompanied by photocopies of their current passports.

All photocopied documents must be self-attested by the applicants. In case of minors below, 18 years, their parents must provide their passport copy and visa copy.

Recent Photos to be submitted for all types of passport services size: 2 cm x 2 cm and white background only.

Applicants must check all entries in Passport application forms before submission. It is the responsibility of applicant to give correct details, spelling etc.

High Commission can call any applicant for interview, for incomplete documents, missing details etc.

All applications must be submitted with their Original Work Permit//Permanent Residence Permit with photocopy. In case of children, their parents Work Permit//Permanent Residence Permit with photocopy must be submitted.

Applicants are responsible for details mentioned in application.

Applicants are liable for legal action if they provide false information.

 

 

AMMENDEMNTS IN PASSPORT RULES W.E.F.  DECEMBER, 2016 

In order to streamline, liberalize and ease the process of issue of passport, the Ministry of External Affairs has taken a number of steps in the realm of passport policy which is expected to benefit the citizens of India applying for a passport.

If you have any specific questions related to Passport services, please click here on the link FAQ's on  Passports  /  New Passport Rules   /   Phasing out of non Machine readable Passports :  (links to be provided) 

 PROCEDURE FOR ISSUE OF PASSPORT

 (1) Fresh Passport/ Re-issue of Passports:  Supporting Documents

Online Passport Application form please click for application form (First page to be filled up online the remaining part of application form to be filled up by Hand/Pen) and personal particulars form.

Xerox copy of the Passport (first two pages, latest visa page and the last page) with the Original Passport

Two recent passport size photographs of with white background (identical ones) (2CM X 2CM) Click here for photo Specification 

For minor passport provide the parents Passport Xerox copy (first two pages, latest visa page and the last page) with the Original Passport.

 

(2) Tatkaal Service for Re-issue of Passports:

 

Online Passport Application form, please click for application form (First page to be filled up online the remaining part of application form to be filled up by Hand/Pen) and personal particulars form.

Xerox copy of the Passport (first two pages, latest visa page and the last page) with the Original Passport.

Two recent passport size photographs with white background (identical ones) (2CM X 2CM).

Any Three Indian identity proof. link

Request letter for reason of Tatkaal.

 

(3) Duplicate Passport in lieu of Lost Passport/ Damaged Passport:
Documents required

Online Passport Application form please click for application form (First page to be filled up online the remaining part of application form to be filled up by Hand/Pen) 

Personal Particular Form - click here for form 

Four colour photographs with a white background.(same as 3 in (i) above)

Police Report in case of lost passport only

Copy of the Passport, original levy receipt, a letter from the employer, employment pass approval copy, company SSM copy (Form 49) and other supporting documents.

(3) Emergency Certificate:

Documents required

Application Form  - click here for application form 

Xerox copy of the Passport (first two pages, latest visa page and the last page) with the Original Passport.

Four colour photographs with a white background (identical ones) (2CM X 2CM) Click here for photo Specification 

Request letter for reason of Emergency Certificate.

Copy of Police report along with a receipt for payment of fee in cases where the passport is lost or Damaged/expired passport in original. 

For Tourist need the confirmed air ticket.

Processing time and collection – EC will be issued after verification from the concerned authorities in India.   

SCHEDULE OF FEES PAYABLE IN RESPECT OF VARIOUS PASSPORT SERVICES WITH EFFECT FROM 1st Oct. 2015


Sl No.

 Service category

Fees applicable including RM 9 ICWF fees

Tatkaal Fee for urgent passport services within 3 working days
Including RM 9 
ICWF fees

1.

Indians living in Sabah and Sarawak requiring Passport Service may send the duly filled application form with supporting documents, self-addressed prepaid envelope(minimum RM3) for one passport and applicable fee + ICWF fee only through a demand draft to be drawn in favour of 'High Commission Of India' and RM 9 draft to be drawn in favour of 'High Commission Of India ICWF' payable in Kuala Lumpur

Minor Passport

RM 224

Major Passport

RM 336

Jumbo Passport

RM 448

 

2.

For issue of ordinary fresh passport or reissue of Passport containing 36 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)

RM 336+9= 345

RM 1008+ 9= 1017

3.

For issue of ordinary fresh passport or reissue of passport containing 60 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)

RM 448+9=457

RM 1120+ 9 =1129

4.

For issue of ordinary fresh passport or reissue of passport of 36 pages for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlier

 RM 224+9=233

RM 896+9=905

5.

Replacement of passport of 36 pages having validity of ten years for changes in personal particulars and add/delete spouse name

RM 336+9= 345

RM 1008+ 9 = 1017

6.

Replacement of passport of 60 pages having validity of ten years for changes in personal particulars and add/delete spouse name

RM 448+9=457

RM 1120+ 9 =1129

7.

Replacement of passport of 36 pages for changes in personal particulars for minors below the age of eighteen years with validity of five years or till the minor attains the age of eighteen years, whichever is earlier

RM 224+9=233

RM 896+9=905

8.

Replacement of passport of 36 pages having validity of ten years for deletion of Emigration Check Required stamp

RM 336+9= 345

RM 1008+ 9= 1017

9.

Replacement of passport of 60 pages having validity of ten years for deletion of Emigration Check Required stamp

RM 448+9=457

RM 1120+ 9 =1129

PASSPORTS IN LIEU OF LOST, DAMAGED OR STOLEN-

10.

For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passport

RM 672+9=681

 RM 1344+9=1353

11.

For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passport

RM 784+9=793

RM 456+9=1465

MISCELLANEOUS SERVICES--

12.

Issue of Police Clearance Certificate or Surrender Certificate or any other miscellaneous certificates based on the Passport

RM 112+ 9 =RM121

Not Applicable

SPECIAL TRAVEL DOCUMENT--

13.

Emergency Certificate

Re-issue of EC

RM 68+9=77

RM112+9=121

Not Applicable

-Do-

14.

Certificate of Identity

RM 224+9=233

Not Applicable

 

Note:

service fee of RM 9.50/-would be charged by the 'Passport and Other Consular Services Application Centre' (PCSAC) is over and above mentioned fees in case of application being submitted at the PCSAC.

 Procedure for Surrender of Indian Passport/ Fee for related Services

MAIN PROVISIONS FOR SURRENDER OF INDIAN PASSPORT / RENUNCIATION OF INDIAN CITIZENSHIP:


Under Indian law, Overseas Citizen of India Card (OCI) who have acquired foreign citizenship, are required to surrender their Indian passports to the nearest Indian Mission/Post immediately after acquisition of foreign citizenship.

Those who intending to apply for OCI Cards, should surrender their Indian passports, obtain Surrender Certificates and then apply for these services.

The Surrender Certificate, once obtained, should be produced henceforth for any services from the High Commission and copy of the Surrender Certificate should be enclosed with any application in future.

The Indian Citizenship Act, 1955, does not allow dual citizenship. Holding Indian passport/acquiring Indian passport/travelling on Indian passport after acquisition of foreign citizenship constitutes an offence under the Indian Passport Act, 1967, and attracts penalties. The Government of India has prescribed imposition of penalty on a graded scale for the violation of Passport Rules, depending on number of trips made on Indian passport after acquiring foreign nationality (with a three month grace period from the date of acquiring foreign nationality i.e. the date of certificate of citizenship), renewal of Indian passport after acquiring foreign nationality and retention of Indian Passport for more than 3 years after acquiring of foreign nationality. The date on the Certificate of citizenship will be treated as date of acquiring foreign nationality and hence, it is mandatory for the applicants to produce his / her Certificate of citizenship for obtaining Surrender Certificate. 

The fee structure is given below:-

Sl. No.

Service

Fee (in RM) + ICWF(RM8)

1.

Fee for surrender of passport/renunciation of citizenship for applicants who acquired foreign citizenship on or before 31.5.2010

 112.00 +9 = 121

2.

Fee for surrender of passport/ renunciation of Citizenship for applicants who acquire foreign citizenship on or after 1.6.2010

 511.00 +9=520

3.

Travel each time on Indian Passport after acquiring foreign citizenship subject to maximum of Rs.50,000/-

 730.00+9=739

4.

Retention of Indian Passport for more than 3 years after acquiring foreign citizenship

 730.00+9=739

5.

Renewal/Reissue(each time)

1825.00+9=1834

6.

Misc. Service obtained on Indian Passport after acquisition of foreign citizenship for each occasion

730.00+9=739

7.

OCI Fresh application

1245.00 + service charge (debit card)

8.

OCI Miscellaneous application

125.00 + service charge (debit card)

9.

Lost OCI application

461.00+ service charge (debit card)

10.

PIO to OCI Conversion application

461.00 + service charge (debit card)

  

Note:

service fee of RM 9.50/-would be charged by the 'Passport and Other Consular Services Application Centre' (PCSAC) per application over and above the normal fee for surrender of Indian Passport / renunciation of Indian citizenship. Postal/Bank/agency charges, wherever applicable, will be additional, to be borne by the applicant.


Provisions on declaration of Renunciation / Surrender Certificate under different scenario:-

PIOs, who acquired foreign nationality on or before 31.05.2010 and produced last held Indian passport, will be issued 'Surrender Certificate' on payment of miscellaneous service fee of RM 112 plus ICWF (RM 9.00) and applicable service charge of M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the PIO travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed after acquiring foreign nationality or any miscellaneous service was obtained;

PIOs, who acquired foreign nationality on or before 1.06.2010 but do not produce Indian passport, will not be issued Surrender Certificate;

PIOs, who acquired foreign nationality on or after 01.06.2010 and produced Indian passport, will be issued Surrender Certificate on payment of Renunciation fee of RM 511.00 plus ICWF of RM 9.00 and applicable charge for M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the PIO travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed after acquiring foreign nationality or any miscellaneous service obtained;

PIOs, who acquired foreign nationality on or after 01.06.2010 but fail to produce Indian passport and only furnish a copy thereof, claiming to have misplaced/lost the Indian passport, will be issued 'Renunciation Declaration'***with remarks that original Indian passport not surrendered. A fee of RM 511.00 plus ICWF of RM 9.00 and applicable service charge of M/s BLS will be collected. The applicant will be additionally required to furnish a duly Notarized Affidavit in this regard and a Police report (to rule out any misuse);

For a child born outside India, who held Indian passport although entitled to foreign nationality but now opts for surrendering the Indian passport, the Renunciation fee will be RM 511.00 plus ICWF of RM 9.00 and applicable charges for M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the applicant travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed or any miscellaneous service obtained after acquiring foreign nationality.

***RENUNCIATION DECLARATION:-

For PIOs, who acquired foreign nationality on or after 01.06.2010 and their valid Indian passport has been misplaced or lost, can apply for 'Renunciation Declaration' by furnishing a copy of the Indian passport along with a duly Notarised Affidavit in this regard and a Police report (to rule out any misuse). The fee for Renunciation Certificate is RM 511.00 plus ICWF of RM 9.00 and applicable charges for M/s BLS.

 

CLARIFICATIONS

Surrender Certificate cannot be issued if the last held Indian passport is not physically produced.  Penalty if applicable cannot be waived or reduced.

There is no penalty in cases where the PIO opted for foreign nationality before 1.1.2005 and the last held Indian passport also expired before that date. 

There is a grace period of three months after acquisition of foreign nationality (to be counted from the date of certificate of citizenship/registration/Naturalization Certificate and not from the date of issue of foreign passport) for using Indian passport for travel.

PIOs who had earlier obtained OCI Cards or Visa without surrendering their Indian passports are required to surrender their last held Indian passport and obtain surrender certificates at the time of renewing their OCI Cards or for obtaining fresh visa.

In certain cases details of the Indian passport are required to be confirmed by the Original Passport Issuing Authority in India. This may require more processing time in issuing of requisite certificates by the High Commission.   Issue of certificates is subject to providing all requisite documents and meeting all the conditions of eligibility.

Only Debit card is accepted for all Consular Services. Cash and credit card is NOT acceptable.

OCI Submission time will be at 9.30am to 12.30pm with prior appointment only will be allowed to submit. Appointment can be taken from hcikl.gov.in .

For OCI collection please come between 9.30am to 12.30pm to submit original passport and receipt and collect the OCI card between 2.30pm to 4.00pm. NO AUTHORISE letter is acceptable for collection. Parents only allowed collecting for those below 18years old.

 

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