• Two (2”x2” size) white background photograph,
  Guidelines for ICAO Compliant Photo Specification for Passport. Date : 1st Dec, 2025 Format : PDF Language : English Size : 1.4 MB
• Birth Certificate issued by the Malaysian authorities,
• Indian Citizenship Registration (For process Click Here ).
• Copies of both parent’s Passport & Visa,
• Parents, if married: Marriage Certificate
• Parents, if separated/divorced: Divorce decree or supporting document Child, if born out of wedlock Annexure ‘C’ Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB
• If both parents in Malaysia: Declaration of Parent/Guardian for Minor Passports - “Annexure-D” Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB duly signed by both parents.
  If one parent is in Malaysia and other parent is in India/abroad: Annexure D Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB signed by the parent in Malaysia; and Annexure D signed by other parent in India/abroad duly attested by Indian Mission or notarized & apostilled in India (refer link: mea.gov.in/apostille.htm ).

• Two (2”x2” size) white background photograph
  Guidelines for ICAO Compliant Photo Specification for Passport. Date : 1st  Dec, 2025 Format : PDF Language : English Size : 1.4 MB
• Passports of the applicant in original
• Copies of both parents’ Passports (first page, last page & Valid dependent/long term social/student/residence visa page)
• Parents, if married: Marriage Certificate Parents, if separated/divorced: Divorce decree or supporting document Child, if born out of wedlock Annexure ‘C’ Date : Nov 04,2025 Format : PDF Language : English Size : 1.4 MB
• If both parents in Malaysia: Declaration of Parent/Guardian for Minor Passports - “Annexure-D” Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB duly signed by both parents.
  If one parent is in Malaysia and other parent is in India/abroad: Annexure D Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB signed by the parent in Malaysia; and Annexure D signed by other parent in India/abroad duly attested by Indian Mission or notarized & apostilled in India (refer link: mea.gov.in/apostille.html ).

• Two (2”x2” size) white background photograph
  Guidelines for ICAO Compliant Photo Specification for Passport Date : 1st Dec, 2025 Format : PDF Language : English Size : 1.4 MB
• Passport of the applicant in original
• Copy of Passport (first page, last page)
• Type of VISA
  • If having Visit Pass (Temporary Employment /Employment/ Dependant Residence and student):Copies of VISA pages
  • If having Social (Spouse) Visa: Copy of VISA and IC copy of spouse and original marriage certificate, if spouse name is not endorsed in passport.
  • If having Social Visa: Copy of VISA, IC copy (if sponsor is a Malaysian citizen) or passport copy- first page, visa page and last page (if sponsor is an Indian citizen) and the sponsor letter.
• Date : 26th August, 2025 Format : PDF Language : English Size : 1.4 MB
• If passport renewal is under 1st Malaysia visa then please provide copies of Calling visa, Levy Receipt, Company letter (English) mentioning the applicant working for that company.

• Two (2”x2” size) white background photograph
  Guidelines for ICAO Compliant Photo Specification for Passport Date : 1st Dec, 2025 Format : PDF Language : English Size : 1.4 MB
• Passport of the applicant in original
• Copy of Passport (first page, last page)
• Malaysian PR Identity Card

Applicants who’s Passport has expired need to submit following additional documents:

• Extract from Malaysia PR Card from JPN (Cabutan Kad Pengenalan)
• Payment receipt from Malaysia JPN for PR Card extract
• Declaration Form (stamped by Commissioner for Oaths). please Click Here Date : October 03,2024 Format : PDF Language : English Size : 1.4 MB to download.

*Applicants are required to submit their application to the ICAC International Services in person, except for those from Sabah & Sarawak.

• Two (2”x2” size) white background photograph
  Guidelines for ICAO Compliant Photo Specification for Passport Date : 1st Dec, 2025 Format : PDF Language : English Size : 1.4 MB
• Passport in original and copy of Passport (first page, last page & valid Visa page)
• A request letter for TATKAAL Service
• Two Indian Identity documents (in original) with a copy of online verification (only one Indian document is required in case of minor applicants below 18 years of age).
• No additional services like change/addition/deletion of entries in Passport are not allowed under TATKAAL.

Note: Applicants must come personally to the High Commission of India, Kuala Lumpur to get approval before submitting their Tatkaal applications at the ICAC International Services.

(i) CHANGE IN APPEARANCE/SIGNATURE

• Affidavit- ‘O’ Date : October 03,2024 Format : PDF Language : English Size : 46 KB

(ii) CHANGE IN NAME:

• If MINOR CHANGE: A couple of personal documents, educational certificates issued by Government authorities for minor corrections in name, like minor spelling correction which phonetically does not result in change of name, shifting of words/changing arrangements of various parts of name without inserting or deleting any word/s or letter/s, splitting of given name into first name and surname etc.
• If MAJOR CHANGE: In other circumstances for change of name, applicants are required to furnish clippings of two local Indian newspapers/the Gazette notification of concerned State Government, at least two public/school documents issued in desired name to ascertain that the applicant has actually changed his/her name.

(iii) CHANGE IN DOB,POB:

•      It is not allowed under normal circumstances. Please visit the High Commission of India with prior appointment for consultation on it.

(iv) MODIFICATION IN FATHER NAME/MOTHER NAME:

•      Modification will be allowed exactly according to the passport of the father or the mother. For any other scenario, please visit the High Commission of India with prior appointment for consultation on it.

(v) MODIFICATION IN SPOUSE FIELD:

• Endorsement of spouse name:
  • If marriage in India: Apostilled Marriage certificate from PASSPORTS IN LIEU OF LOST, DAMAGED OR STOLENIndia
  • If married in Malaysia: Marriage certificate attested by Ministry of Foreign Affairs
  • If married in other countries: Marriage certificate duly attested by Indian High Commission/Embassy/Consulates in that country. The applicant must submit an undertaking that he/she will get her marriage registered in India at the earliest within a year, if not already registered in India.
• Modification of spouse name: Any modification in existing spouse name will be exactly as per the passport of the spouse.
• Deletion of spouse name: Apostilled divorce decree from India in all cases.
• Change in name after remarriage: Apostilled divorce decree from India along with marriage certificate duly attested by the Indian Mission abroad or apostilled re-marriage certificate from India.

(vi) CHANGE OF INDIAN ADDRESS PRINTED ON PASSPORT:

• Any one supporting document in r/o new address: Adhaar Card, Driving License, Voter ID Card, Gas/Electricity/Water Bill, Income Tax Assessment Order, Parent’s passports and parent’s address proof in case of minors, Photo Passbook of running Bank Account (Scheduled Public Sector & Private Sector Indian Banks, Regional Rural Banks only), Rent Agreement, Telephone Bill (landline or post-paid mobile bill) etc. The issuance of passport in this case will be subject to clear police verification on the Indian address. (Please refer FAQs for more information)

• Affidavit- ‘O’ Date : October 03,2024 Format : PDF Language : English Size : 1.4 MB

(vii) LOST PASSPORT:

• Duly filled and signed Annexure- ‘F’ Date : October 03,2024 Format : PDF Language : English Size : 1.7 MB
• Original Police Report

(viii) DAMAGED PASSPORT:

• Duly filled and signed Annexure- ‘F’ Date : October 03,2024 Format : PDF Language : English Size : 1.4 MB
• Damaged passport in original

• Applicants living in SABAH and SARAWAK may, however, sent their dully filled in application forms by post/courier along with supporting documents, self-addressed prepaid envelope for one passport and applicable fee only through a Demand Draft drawn in favour of “ICAC International Services Sdn. Bhd.” Payable in Kuala Lumpur. Applicants from Sabah & Sarawak should send their applications directly to the ICAC International Services.

• Online form
  • Applicant for Indian Passport is required to visit the website, https://mportal.passportindia.gov.in/mission/
  • Please choose country Malaysia carefully
  • Register & keep credentials safely (It will also help in tracking the process)
  • Login & fill up the form
  • Please fill in the form exactly as per the previous passport, if there is no change in any fields. Any change in spelling without documentary proof       may lead to undesired delay in issuance.
  • Please choose the police station carefully or else adverse police reports may lead to undesired delay/denial of passport.( Know your Police Station )
  • For guidance of ECR/ECNR Click Here
  • Please take a printout of the duly filled online application form after successful submission and affix the photograph. The form must be signed by       the applicant. (In case of a minor applicant, the form must be countersigned by parents/legal guardian) *(Signatures are required to affix before       the Submission Officer of ICAC International.)
• Please attach the documents as per applicable category in the checklist. Any change in entry (even a change of letter/digit/character) MUST be supported with additional documents specified under “Additional document in r/o change in any of the passport entries or lost/damaged passport” in the checklist.
• Please submit documents at the Outsourced Service Provider (ICAC International Services) along with the prescribed fee with a prior appointment. Click Here

IVS GLOBAL Services Pvt Ltd
Email ID: info[at]icacmalaysia[dot]com
Level 12-2, Menara Sentral Vista, 150, Jalan Sultan Abdul Samad, Brickfields,
50470 Kuala Lumpur, Malaysia

Working Hours: Mon - Sat 9.00 AM to 05.30 PM

Sunday: Closed

https://icacmalaysia.com/about.html/

0830-1400 hrs. - Submission of applications

1630-1730 hrs. - Delivery of documents.

Only with prior appointment Click Here

• Annexure- ‘C’ Date : November 04,2025 Format : PDF Language : English Size : 1 MB

• Annexure- ‘D’ Date : November 04,2025 Format : PDF Language : English Size : 1.4 MB

• Annexure- ‘F’ Date : October 03,2024 Format : PDF Language : English Size : 24 KB

• Affidavit- ‘O’ Date : October 03,2024 Format : PDF Language : English Size : 1 MB

• Declaration form for PR card holders Date : October 03,2024 Format : PDF Language : English Size : 2 MB

Revised fee for passport and passport related services w.e.f. 01.04.2025

• When should you get your passport reissued?

• PASSPORTS VALID FOR LESS THAN SIX MONTHS:
• Many international travelers may not realize that having an unexpired passport is sometimes not enough to obtain Visas or to enter certain foreign countries. Indian citizens traveling on Passports which may expire in less than six months should renew their passports before any upcoming international travel. It is especially important to check the passports of any minor who may be accompanying their parents as passports for minors have a shorter validity period (5 years) than passports for adults (10 years).
• EXHAUSTION OF VISA PAGES:
• Some countries do not accept passports which may have fewer than two pages remaining. Please check your passport to ensure that you have enough pages for visa fixation. There is no provision for additional booklets/pages and you will be required to apply for reissue of passport following standard procedures. Frequent travelers may opt for a Jumbo Passport containing 60 pages.
• CHANGE OF PERSONAL PERTICULARS:
• For amendments in personal particulars at bio-pages (laminated pages) of Passport, applicants are required to apply for a fresh passport as amendments/endorsements on the existing passport are not permitted. It is as per the requirement for International travelers for Machine Readable Passports. ( Click here for more details)
• What should be the validity of a passport on the date of travel?
• Minimum validity 06 months is recommended.
• What are the normal processing times?
• Processing times vary for different categories. Under normal circumstances, minimum processing time is one week. However, it is also subject to clear police verification from India on your Indian address.
• Till what time a passport could be submitted for reissue before the date of expiry?
• The passport can be submitted for reissue up to 1 year before the date of expiry
• Can I apply for additional pages in my passport / additional booklet?
• Applicants are required to apply for reissue of passport on exhaustion of pages.
• Is it mandatory to have Police Verification at the time of reissue of passport?
• As per the current guideline, Police Verification is a must in all the cases of reissue of passports. Applicants are therefore advised to furnish the current Indian address for verification. Incorrect address may cause delay in the issuance of passport. The police station in India must be selected carefully as per the Indian address.
• Once police verification is launched, applicants get information in this regard on their e-mail. Applicants are advised to contact their respective police stations if no information received about police verification within three weeks.
• Is my passport fee refundable?
• Fees once paid are not refundable
• Do I need a valid passport and valid visa to get my passport renewed?
• Yes, except for recalibration cases.
• Can I hold two passports or one passport & one EC at a time?
• No, holding two Indian travel documents (Passport and/or Emergency Certificate) at a time is not allowed. It is violation of law inviting punitive action.
• Can I hold a Malaysian and Indian passport at a time?
• No, you cannot hold Indian passport along with the passport of any other country. Indian passport should immediately be surrendered to the Indian mission after acquisition of passport of any other country.